Anyone with ‘MyMeetings’ has the ability to create committee-only document areas for each committee meeting.
- Create a meeting in MeetingMaxx for each committee ‘meeting’ (whether a conference call or in-person meeting)
- Go into My Meetings Setup
- Define document access as anyone attending the committee meeting or anyone on the committee itself
- Upload relevant committee documents; agenda, notes, supporting materials, etc.
- Then committee members can get access to these documents; you just need to let them know where to find them.
- If they attended the meeting, they’ll have access to the documents in their ‘My Meetings’ area on the website, powered by MatrixMaxx
- If they didn’t attend the meeting, you can send them out the direct link to the document area via an email blast, or they may find it by looking up the past meeting on the calendar. Some associations make a list of recent committee meetings on the committee description on the website and members go in that way by linking to the old meeting view page.